Admin Support
- Scheduling & Calendar Management:
- Coordinate meetings, appointments, and travel.
- Take meeting minutes, prepare documentation, and follow up on action items.
- Communication:
- Manage phone calls, emails, and act as the first point of contact.
- Handle incoming and outgoing letters, track, and file correspondence.
- Document Management:
- Organize, file, and archive physical and digital documents.
- Ensure documents are easily retrievable and update the system as needed.
- Compliance:
- Ensure adherence to company policies and regulations.
- Data Entry & Reporting:
- Input data into systems, maintain databases, and generate reports.
- Interdepartmental Support:
- Assist various teams with administrative tasks and document preparation.
- Stakeholder Service:
- Handle inquiries from clients, vendors, and the public, ensuring timely follow-up.
- Follow-up on Sent Communications:
- Track responses to requests, emails, and letters; send reminders and updates.
- Security & Office Assets:
- Oversee office security, manage access, and protect office assets.
- Logistics Management:
- Maintain office supplies, monitor cleaning services, and ensure the availability of refreshments.
- Office Opening & Closing:
- Ensure the office is ready for the day, secure at closing, and monitor access.
- Government Communication:
- Liaise with government entities for documentation, filings, and compliance.
- Coordination with Head Office:
- Maintain communication with the head office, follow up on requests, and resolve issues.
- Event & Workshop Support:
- Coordinate events, manage suppliers, track attendance, and ensure smooth execution.
- Visitor Reception:
- Greet, register, and guide visitors, ensuring smooth office access.
Requirements
Educational Background
- Minimum: High school diploma or equivalent.
- Professional Experience
- Proven experience in an administrative or support role.
- Familiarity with office management systems and procedures.
- Experience with office equipment (e.g., printers, fax machines).
- Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of document management systems and database software is a plus.
- Saudi National Only
Core Competencies
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Time management skills and the ability to prioritize tasks effectively.
Benefits
Professional Development
Performance-Based Bonuses