field_job_employment_type

field_job_occupational_field_parents_all

job_organization_name

city

state

About the Role
We’re seeking a highly organized, proactive&nbsp;Executive Assistant (EA) to the Global CEO&nbsp;in a&nbsp;fast-paced tech startup. This role demands&nbsp;exceptional scheduling, travel coordination, and administrative support, ensuring the CEO operates at peak efficiency.&nbsp;Availability outside traditional office hours&nbsp;may be&nbsp;required.&nbsp;The role required 3 days a week at work, and 2&nbsp;days&nbsp;work from home. What We Offer
•&nbsp;Competitive salary with performance incentives.
•&nbsp;Health and wellness benefits.
•&nbsp;High-level executive exposure in a fast-growing global company.
Note:&nbsp;This role requires&nbsp;dedication, flexibility, and high energy&nbsp;in a&nbsp;rapidly scaling startup environment. If you thrive under pressure and love making things run seamlessly, we’d love to hear from you.
Key Responsibilities
•&nbsp;Own and manage the CEO’s complex global calendar, prioritizing key meetings.
•&nbsp;Coordinate extensive global travel, handling flights, accommodations, visas, and last-minute changes.
•&nbsp;Manage high-volume communication, filtering and flagging urgent matters.
•&nbsp;Handle administrative tasks, including expense reports and document preparation.
•&nbsp;Provide occasional personal support&nbsp;to streamline CEO’s day-to-day operations.
Requirements
 •&nbsp;5+ years’ experience&nbsp;supporting C-suite executives, ideally in a&nbsp;startup or tech environment.
•&nbsp;Proven ability to&nbsp;manage a demanding, ever-changing schedule.
•&nbsp;Highly organized, proactive, and solutions-focused&nbsp;with strong attention to detail.
•&nbsp;Tech-savvy, proficient in Google Suite, Microsoft Office, and scheduling tools.
•&nbsp;Thick-skinned, adaptable, and discreet, with the ability to handle confidential information.
Benefits
<ul>
<li>Discretionary variable pay or commission scheme dependant on your role</li>
<li>Stock options in a $450 million funded Series D scale-up company</li>
<li>Hybrid working&nbsp;</li>
<li>24 days annual leave + public holidays</li>
<li>2 x Builder family days each year</li>
<li>Time off between Christmas and New Year</li>
<li>Generous Referral Bonus scheme</li>
<li>Private Medical Insurance with AIA</li>
</ul>

Executive Assistant to Global CEO

ENGLISH
<ul>
<li>Oversee and manage the organization's administrative functions to ensure the seamless operation of all business activities. Your focus will include optimizing administrative processes, maintaining effective office management, and leading a dedicated team to support various departments in achieving their objectives.</li>
<li>Managing administrative activities involving purchase of office equipments, Office items procurement, housekeeping, safety, security, employee induction etc.&nbsp;&nbsp;</li>
<li>Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.&nbsp;</li>
</ul>
FRENCH
<ul>
<li>Superviser et gérer les fonctions administratives de l'organisation pour assurer le bon déroulement de toutes les activités commerciales. Votre objectif sera d'optimiser les processus administratifs, de maintenir une gestion efficace du bureau et de diriger une équipe dédiée pour soutenir les différents départements dans l'atteinte de leurs objectifs.</li>
<li>Gérer les activités administratives impliquant l'achat d'équipements de bureau, l'achat d'articles de bureau, l'entretien ménager, la sécurité, la sécurité des employés, etc.&nbsp;</li>
<li>Planification et préparation de rapports mensuels concernant le financement requis pour l'entretien de l'infrastructure et des installations de bureau.</li>
</ul>
KEY DUTIES AND RESPONSIBILITIES
ENGLISH
<ul>
<li>Plan and coordinate administrative procedures and systems and design ways to streamline processes&nbsp;</li>
</ul>
<ul>
<li>Collect, organize and store information using filing systems.&nbsp;</li>
</ul>
<ul>
<li>Ensure a smooth and adequate flow of information within the company to facilitate operations.&nbsp;</li>
</ul>
<ul>
<li>Ensure that document management is provided in accordance with legal provisions and the company's quality standards. Ensure the provision of all auxiliary services and housekeeping&nbsp;</li>
</ul>
<ul>
<li>Monitor the inventory of office supplies and the purchase of new equipment, taking into account budgetary constraints&nbsp;</li>
</ul>
<ul>
<li>Contract management (rental contract and other administrative contracts). Cost control and rapid implementation of HR and administrative projects.&nbsp;</li>
</ul>
<ul>
<li>Supervise the management of service contracts and service level agreements for outsourced services.&nbsp;</li>
</ul>
<ul>
<li>Supervise the process of acquiring new service providers linked to all outsourced services under the administrative section&nbsp;</li>
</ul>
<ul>
<li>Event management, meeting organization, travel organization and hotel reservations for customers and employees&nbsp;</li>
</ul>
<ul>
<li>Monitor costs and expenses to assist in budget preparation&nbsp;</li>
</ul>
<ul>
<li>Ensure that operations comply with policies and regulations&nbsp;</li>
</ul>
<ul>
<li>Stay abreast of all organizational changes and business developments&nbsp;</li>
<li>Organize the layout of the offices, maintain the condition of the offices. Manage the repair, maintenance and replacement of equipment, furniture, furnishings. Allocate offices as needed&nbsp;</li>
<li>Organize the layout of Guest houses and houses, maintain their condition and manage the repair, maintenance and replacement of equipment, household appliances, furniture, etc.,&nbsp;</li>
<li>Manage the maintenance of equipment and supplies to meet health and safety standards&nbsp;</li>
<li>Organize the administrative fleet and manage repairs, vehicle maintenance, etc.&nbsp;</li>
<li>Provide general support to visitors. Assist in the welcoming process for new hires&nbsp;</li>
<li>Liaise with the facilities management departments (Maintenance, Electricity, etc.), including cleaning, catering and security services.&nbsp;</li>
<li>Inspect building structures to determine the need for repairs or renovations&nbsp;</li>
<li>Ensure that travel authorizations (mission orders), visas and other travel documents necessary for the management committee and staff traveling outside the country for official functions are issued quickly&nbsp;</li>
<li>Arrange for the relocation of employees, which includes arrangements for their family needs such as admission to school, transportation and meeting the needs of their household.&nbsp;</li>
<li>Examine consumption of public services and try to minimize costs&nbsp;</li>
<li>Supervise all facility staff (guards, technicians, field guards, etc.) and external contractors&nbsp;</li>
<li>Control of activities such as the allocation of parking spaces, waste disposal, building security, etc.&nbsp;</li>
<li>Perform analyses and forecasts&nbsp;</li>
<li>Contribute to the overall performance of the service by executing the targets set for it.&nbsp;&nbsp;</li>
<li>Conduct its performance evaluation (PMS Evaluation ).&nbsp;</li>
<li>Attend training to build skills.&nbsp;</li>
<li>Perform other tasks as assigned by the Country Head, HAMA.&nbsp;</li>
</ul>
FRENCH
<ul>
<li>Planifier et coordonner les procédures et systèmes administratifs et concevoir des moyens de rationaliser les processus&nbsp;</li>
</ul>
<ul>
<li>Collecter, organiser et stocker les informations à l'aide de systèmes de classement.&nbsp;</li>
</ul>
<ul>
<li>Assurer un flux d'informations fluide et adéquat au sein de l'entreprise pour faciliter les opérations.&nbsp;</li>
</ul>
<ul>
<li>S'assurer que la gestion des documents est fournie conformément aux dispositions légales et aux normes de qualité de la société. Assurer la fourniture de tous les services auxiliaires et d'entretien ménager&nbsp;</li>
</ul>
<ul>
<li>Surveiller l'inventaire des fournitures de bureau et l'achat de nouveau matériel en tenant compte des contraintes budgétaires&nbsp;</li>
</ul>
<ul>
<li>Gestion des contrats (contrat de location et autres contrats administratifs). Contrôle des coûts et mise en œuvre rapide des projets RH et administratifs.&nbsp;</li>
</ul>
<ul>
<li>Superviser la gestion des contrats de service et des accords de niveau de service pour les services externalisés.&nbsp;</li>
</ul>
<ul>
<li>Superviser le processus d'acquisition de nouveaux fournisseurs de services liés à tous les services externalisés relevant de la section administrative&nbsp;</li>
</ul>
<ul>
<li>Gestion d'événements, organisation de réunions, organisation de voyages et réservations d'hôtel pour les clients et les employés&nbsp;</li>
</ul>
<ul>
<li>Surveiller les coûts et les dépenses pour aider à la préparation du budget&nbsp;</li>
</ul>
<ul>
<li>Veiller à ce que les opérations respectent les politiques et les réglementations&nbsp;</li>
</ul>
<ul>
<li>Rester au courant de tous les changements organisationnels et développements commerciaux</li>
<li>Organiser l'aménagement des bureaux, maintenir l'état des bureaux. Gérer la réparation, l'entretien et le remplacement de l'équipement, du mobilier, de l’ameublement. Allouer des bureaux en fonction des besoins&nbsp;</li>
<li>Organiser l'aménagement des Guest house et des maisons, maintenir leur état et gérer la réparation, l'entretien et le remplacement de l'équipement, des appareils électroménagers, du mobilier, etc.,&nbsp;</li>
<li>Gérer l'entretien de l'équipement et des fournitures pour répondre aux normes de santé et de sécurité&nbsp;</li>
<li>Organiser le parc automobile administratif et gérer les réparations, l'entretien des véhicules, etc.&nbsp;</li>
<li>Fournir un soutien général aux visiteurs. Aider au processus d'accueil pour les nouvelles embauches&nbsp;</li>
<li>Assurer la liaison avec les Départements de gestion des installations (Maintenance, Electricité, etc…), y compris les services de nettoyage, de restauration et de sécurité.&nbsp;</li>
<li>Inspecter les structures des bâtiments pour déterminer le besoin de réparations ou de rénovations&nbsp;</li>
<li>Veiller à ce que les autorisations de voyage (Ordre de mission), les visas et autres documents de voyage nécessaires pour le comité de direction et le personnel voyageant hors du pays pour des fonctions officielles se fassent rapidement&nbsp;</li>
<li>Prendre des dispositions pour la réinstallation des employés, ce qui comprend des dispositions pour leurs besoins familiaux tels que l'admission à l'école, le transport et la prise en charge des besoins de leur ménage.&nbsp;</li>
<li>Examiner la consommation des services publics et s'efforcer de minimiser les coûts&nbsp;</li>
<li>Superviser tout le personnel des installations (gardiens, techniciens, gardiens de terrain, etc.) et les entrepreneurs externes&nbsp;</li>
<li>Contrôle des activités telles que l'attribution des places de stationnement, l'élimination des déchets, la sécurité des bâtiments, etc.&nbsp;</li>
<li>Effectuer des analyses et des prévisions&nbsp;</li>
<li>Contribuer à la performance globale du service par l'exécution des objectifs cibles qui lui ont été fixés.&nbsp;</li>
<li>Procéder à son évaluation de performance (Evaluation PMS).&nbsp;</li>
<li>Assister aux formations organisées pour renforcer les compétences.&nbsp;</li>
<li>Effectuer les autres tâches qui lui sont confiées par le Country Head, HAMA.&nbsp;</li>
</ul>
Requirements
Education and Work Experience&nbsp;
ENGLISH
<ul>
<li>Bachelor’s degree or its equivalent in Business Administration, Facility and Office Services Management, or a related field.</li>
<li>An MBA will be an added advantage.</li>
<li>Minimum 8 years of substantial experience</li>
</ul>
FRENCH
<ul>
<li>BAC+ 3 ou équivalent en administration des affaires, gestion des services de bureau et des installations, ou dans un domaine connexe. </li>
<li>Un MBA sera un atout supplémentaire</li>
<li>8 ans d'expérience substantielle</li>
</ul>
Skills and Competencies
ENGLISH
<ul>
<li>Good understanding of trends, challenges, opportunities, regulations and legislations relating to the cement manufacturing industry.&nbsp;</li>
</ul>
<ul>
<li>Sound knowledge of DCCI’s business operations, product and service offerings.&nbsp;</li>
</ul>
<ul>
<li>Understanding of general human resources policies and procedures&nbsp;</li>
</ul>
<ul>
<li>Good knowledge of employment/labor laws&nbsp;</li>
</ul>
<ul>
<li>Excellent communication and people skills&nbsp;</li>
</ul>
<ul>
<li>Aptitude in problem-solving&nbsp;</li>
</ul>
<ul>
<li>Desire to work as a team with a results driven approach&nbsp;</li>
</ul>
<ul>
<li>Proficiency in the use of MS Office Word and Excel, and SAP&nbsp;</li>
</ul>
<ul>
<li>Fluent in both oral and written English;&nbsp;</li>
</ul>
<ul>
<li>In-depth knowledge of local and DCCI approved QHSE policies and norms&nbsp;</li>
</ul>
<ul>
<li>Good knowledge of ISO standards&nbsp;&nbsp;</li>
</ul>
FRENCH
<ul>
<li>Bonne compréhension des tendances, des défis, des opportunités, des réglementations et des législations relatives à l'industrie de la fabrication du ciment.&nbsp;</li>
</ul>
<ul>
<li>Bonne connaissance des activités commerciales de DCCI, des produits et des services offerts.&nbsp;</li>
</ul>
<ul>
<li>Compréhension des politiques et procédures générales en matière de ressources humaines&nbsp;</li>
</ul>
<ul>
<li>Bonne connaissance de la législation du travail&nbsp;</li>
</ul>
<ul>
<li>Excellentes aptitudes à la communication et aux relations humaines&nbsp;</li>
</ul>
<ul>
<li>Aptitude à la résolution de problèmes&nbsp;</li>
</ul>
<ul>
<li>Désir de travailler en équipe avec une approche axée sur les résultats&nbsp;</li>
</ul>
<ul>
<li>Maîtrise de l'utilisation de MS Office Word et Excel, et de SAP&nbsp;</li>
</ul>
<ul>
<li>Parler et écrire couramment l'anglais ;&nbsp;</li>
</ul>
<ul>
<li>Connaissance approfondie des politiques et des normes QHSE locales et approuvées par le DCCI&nbsp;</li>
</ul>
<ul>
<li>Bonne connaissance des normes ISO&nbsp;</li>
</ul>
Benefits
<ul>
<li>Assurance santé privée</li>
<li>Apprentissage et développement</li>
</ul>

Responsable de l'Administration et Des Moyens Généraux/Admin & Shared Services

Our Purpose
Bringing quality, safety and sustainability to life
Join our family and be a part of a global network committed to quality, safety &amp; and sustainability!
About us:
Intertek is a leading Total Quality Assurance provider to industries worldwide. Our global network delivers innovative and bespoke Assurance, Testing, Inspection, and Certification solutions for our customers' operations and supply chains.
We’re growing fast in Malta. Our Intertek Caleb Brett business, the world leader in Cargo inspection and testing, is looking for an energetic, fast learner, and team player to join our amazing crew.
This is a fantastic opportunity to join a highly successful team and be part of the adventure.
Join us as an Office Administrator, supporting our team in Malta!&nbsp;Invoicing in Intertek is a core process related to the type of main service, customer, location, and additional services rendered.
What's waiting for you:
<ul>
<li>act as the reference person in Malta, for the European finance team.</li>
<li>Collect all accounting documents in an organized way (bank statements, payments executed, collections received, expense reports if any, payroll statement for accounting booking, supplier invoices, etc) and send them to the EU finance team.</li>
<li>Manage relationships with the payroll team, auditors, and local authorities.</li>
<li>Manage relationships with local banks and execute payments.</li>
<li>prepare the accruals relating to core business (revenues not billed, costs not received).</li>
<li>Manage supplier billing invoicing, verification of agreed rates, and completeness of documentation provided.</li>
<li>Data collection for monthly salary processing, liaising with the external Payroll Studio (vacation, sickness, timesheet).</li>
<li>Office management activities include waste management, maintenance of office equipment, supplier sourcing, and rating, management of incoming goods and records in the stock management system, and liaison with shippers and couriers, purchase orders, quality non-conformity reports to suppliers.</li>
</ul>
Requirements
What are we looking for:
<ul>
<li>Bachelor’s degree in economics or equivalent.</li>
<li>Previous experience gained in a Finance Dept, in managing supplier invoicing gained in a Finance Dept. A background in general affairs, procurement, and HR data collection is a plus.</li>
<li>Fluent English language, verbal and written.</li>
<li>Good skills in Excel.</li>
<li>Strong Customer service skills.</li>
<li>Precision and attention to detail.</li>
<li>Preferential title: knowledge of Italian language</li>
</ul>
Benefits
<ul>
<li>Excellent working environment.</li>
<li>Competitive salaries.</li>
<li>Professional development opportunities.</li>
<li>Continuous training.</li>
<li>Part time employment, 20h/week</li>
</ul>
Company locations:&nbsp;Malta, Marsa.
Join our team and make a difference with #Intertek!
Check us out!&nbsp;<a href="https://youtu.be/sLn7SwmQZHI" target="_blank">https://youtu.be/sLn7SwmQZHI</a>

Office Administrator (part-time 20h)

Διαθέτεις εμπειρία ως Housekeeping Supervisor;
Έχεις ηγετικές ικανότητες και σε ενδιαφέρει η διαχείριση ομάδας σε ένα δυναμικό εργασιακό περιβάλλον;
Η ManpowerGroup Greece, αναζητά για λογαριασμό πελάτη της, Housekeeping Supervisor.
📌 Τοποθεσία: Κεφαλονιά
📍 Εργασιακό μοντέλο: Δια ζώσης
Με τι θα ασχοληθώ;
Ο ιδανικός υποψήφιος θα αναλάβει την ευθύνη για την καθαριότητα, συντήρηση και οργανωτική ευταξία των διαμερισμάτων, των κοινόχρηστων χώρων, της λινοθήκης και των στολών του προσωπικού. Θα διαχειρίζεται το προσωπικό του τμήματος housekeeping, τον απαραίτητο εξοπλισμό, τα μηχανήματα, τον ιματισμό και τα αναλώσιμα. Επιπλέον, θα προγραμματίζει και θα εκπαιδεύει το προσωπικό σύμφωνα με τα πρότυπα του ομίλου, με στόχο την καλύτερη δυνατή απόδοση. Θα προετοιμάζει καθημερινές αναφορές (reports) και θα εποπτεύει με μεγάλη προσοχή και λεπτομέρεια όλους τους χώρους. Θα είναι υπεύθυνος για τον ιματισμό που αποστέλλεται στο laundry και θα συμμετέχει στις ετήσιες απογραφές.
Πιο συγκεκριμένα:
<ul>
<li>Οργάνωση και συντονισμός της καθημερινής λειτουργίας του τμήματος housekeeping.</li>
<li>Διαχείριση, εκπαίδευση και αξιολόγηση του προσωπικού.</li>
<li>Κατανομή εργασιών και επίβλεψη καθαριότητας σε διαμερίσματα και κοινόχρηστους χώρους.</li>
<li>Τελικός έλεγχος δωματίων και συμπλήρωση σχετικών αναφορών.</li>
<li>Διαχείριση ιματισμού (παραλαβή, αποθήκευση, αποστολή σε laundry).</li>
<li>Διατήρηση αποθεμάτων αναλώσιμων και εξοπλισμού καθαριότητας.</li>
<li>Συνεργασία με άλλα τμήματα για τη διασφάλιση άριστης εμπειρίας φιλοξενίας.</li>
<li>Καταγραφή και αναφορά τεχνικών προβλημάτων ή φθορών.</li>
<li>Συμμόρφωση με τα πρότυπα υγιεινής και ασφάλειας.</li>
</ul>
Requirements
<ul>
<li>Προϋπηρεσία τουλάχιστον 3 ετών σε αντίστοιχο ρόλο.</li>
<li>Πολύ καλή γνώση της Ελληνικής και Αγγλικής γλώσσας.</li>
<li>Εμπειρία σε HMS συστήματα (π.χ. Protel) και καλή γνώση Η/Υ.</li>
<li>Οργανωτικές και διοικητικές ικανότητες.</li>
<li>Ικανότητα διαχείρισης ομάδας.</li>
<li>Ανάληψη πρωτοβουλιών, διαχείριση προβλημάτων και άμεση εξεύρεση λύσεων.</li>
<li>Προσανατολισμός στην ποιοτική εξυπηρέτηση και στη φιλοξενία.</li>
</ul>
Benefits
👥 Διαδικασία Αξιολόγησης:
Εάν ενδιαφέρεσαι για τον ρόλο, μη διστάσεις να υποβάλεις την αίτηση σου απευθείας. Οι σύμβουλοι μας θα επικοινωνήσουν με τους υποψηφίους που πληρούν τις προϋποθέσεις, για τον συντονισμό μιας συνέντευξης.
 
#Empoweringtalent #WebelieveinTalent #ManpowerGroupGreece

Housekeeping Supervisor (Kefalonia)

🚗 Join the Revolution in Car Buying with CARS24! 🚗
CARS24 is changing the game in used vehicle sales, and we need passionate, motivated individuals like YOU to help drive our success! With over US$1 billion in sales and a presence in markets around the world, we’re on a mission to create a seamless, Amazon-like car-buying experience. Imagine browsing, financing, and purchasing your next car from the comfort of your home—and having it delivered right to your doorstep. We’re redefining what it means to buy a car, and we want YOU to be part of that journey.
We’re looking for a Senior People Associate with a passion for driving positive change and shaping dynamic workplace cultures! You’ll bring a wealth of experience in employee relations and a solid understanding of the entire talent lifecycle, from attraction to development. Your stakeholder management skills will be key – you'll have the ability to challenge, influence, and empower leaders across the organization, helping them navigate employee performance and mitigate risks with confidence.
Your emotional intelligence and resilience will shine as you navigate a fast-paced, ever-evolving environment, where you’ll need to balance strategic thinking with day-to-day problem-solving. Above all, you’ll be dedicated to promoting a positive, inclusive, and thriving workplace culture that inspires every team member to do their best work.
Requirements
Requirements:
🌟 Expert Guidance on Performance Management – You’ll have a knack for providing clear direction and advice on performance management, coaching stakeholders through any employee-related challenges with confidence and empathy.
🚀 Talent Development &amp; Workforce Planning – Bring your strategic mindset to the table, actively contributing to talent development and workforce planning to ensure we attract, retain, and grow the best talent!
💼 Employee Relations Mastery – You’ll be the go-to expert for navigating employee relations, offering guidance and support to resolve issues smoothly and ensure a positive, productive work environment.
📜 Compliance &amp; Best Practices – Your thorough understanding of relevant legislation, policies, and processes will be key in guiding the team, ensuring compliance at every turn while driving high standards.
🔑 End-to-End Employee Lifecycle Management – From drafting contracts and onboarding to salary reviews and terminations, you’ll oversee and streamline every stage of the employee journey with precision and care.
🛠 Recruitment Expertise – Take an active role in supporting the Blue Collar labour hire recruitment process, ensuring we bring on top talent to meet the needs of our business.
⚙️ HR Admin Savvy – You’ll keep the department running like a well-oiled machine, providing valuable HR administrative support and ensuring smooth day-to-day operations.
📅 Employee Engagement &amp; Communication – You’ll help manage and communicate key initiatives such as anniversaries, engagement surveys, performance management processes, and health checks, driving employee connection and satisfaction.
Bring your expertise, creativity, and passion for people to this exciting role where your contributions will truly make an impact! 🌟
Benefits
🚀 Why join CARS24?
<ul>
<li>Excellent Salary + Super </li>
<li>Career Progression </li>
<li>Great Employee Benefits</li>
<li>38 Hour week no weekends!</li>
<li>Work with a motivated and supportive team </li>
</ul>
Ready to accelerate your career? Apply now! Let’s make car buying easy, fun, and unforgettable—together! 🚗💨

Senior People Associate

<h3>Job Description: </h3>
A Listing Transaction Coordinator, or LTC, assists the client’s Listing Team by performing the administrative duties required during each stage of a listing from pre-listing to closing. This includes communicating updates to clients, agents, lenders, and other people involved in the transaction. The main objective of this role is to ensure that every listing detail is in check and facilitate a seamless real estate transaction. Knowledge and understanding of how to utilize CRM software, email, communication apps and web browsers is pivotal to the success of an LTC. A few important qualities an LTC must possess to be successful are familiarity with the Texas Real Estate process, proactiveness, diligence, and extreme attention to detail.
<h3>Job Responsibilities:</h3>
<ul>
<li>Reports directly to the Listing Team</li>
<li>Is on-time and ready to work at the start of each day</li>
<li>Assists in the Pre-Listing stage by adding the file to CRM, confirming schedule for sign/lockbox delivery and photography, obtaining listing documentation, and inputting the listing on the MLS (Multiple Listing Service)</li>
<li>Assists in Builder Listing Input and maintenance as needed</li>
<li>Assists in the Active Listing stage by reaching out for feedback, sending out listing reports to Seller and Listing Supervisor, and completing listing maintenance such as price drops, photo touch ups, etc. as requested by the Listing Team.</li>
<li>Manages all assigned files in a timely manner to aid the flow of listings and transactions</li>
<li>Sorts through paperwork, requests missing documents from appropriate parties, and files all required documents in a timely manner into the CRM system. This includes things such as reaching out to title companies, sellers, and other agents to obtain required information via email or automated text system.</li>
<li>Writes transactional documents with the available information from an agent within the expected timeframe.</li>
<li>Monitors email inboxes daily, professionally answering emails and taking note of any emails that need to be responded to by someone other than an LTC, such as the Listing Team or other party involved in the transaction.</li>
<li>Document said notes in appropriate discord channels, following up with the agents should you suspect that they did not see the note or respond to it.</li>
<li>Updates clients in a professional, consistent, and timely manner about the status of their transactions, as well as offering to assist them with any questions they may have or connect them with the appropriate party.</li>
<li>Direct any escalating situations to the Listing Team.</li>
<li>Have an in-depth knowledge of the company’s seller programs and value propositions</li>
<li>Possess necessary knowledge of what can and cannot be said to the various parties during a real estate transaction</li>
<li>Report on successes and areas needing improvements</li>
<li>Assist with maintaining and improving the team culture</li>
</ul>
Requirements
✅ Experience in Texas Real Estate administration or transaction coordination is a plus.
✅ Familiarity with CRM systems and MLS platforms.
✅ Strong organizational skills with extreme attention to detail.
✅ Excellent written and verbal communication skills.
✅ Ability to multitask and manage multiple listings at different stages.
✅ Knowledge of Texas Real Estate compliance and transaction documentation.
✅ Proficiency in email management, web browsers, and communication apps.
✅ Ability to work independently and collaboratively with the Listing Team.
Additional Requirements:
✅ Committed to a 40-hour workweek.
✅ Flexibility to work in U.S. time zones, Monday to Friday.
✅ Able to maintain a distraction-free home office setup.
✅ Possess a laptop/desktop meeting minimum specifications: 8GB RAM, i5 operating system.
✅ Able to maintain a distraction-free home office setup.
✅Dual monitor is a plus
✅ Reliable high-speed internet connection (minimum 15 MBPS).
Benefits
<ul>
<li>Monthly salary of $750.</li>
</ul>
<ul>
<li>Up to 12 Paid Time Off days per year</li>
<li>Paid Holiday Time Off Days</li>
<li>100% Remote Work: Embrace the flexibility of a work-from-home arrangement, allowing you to create a comfortable and efficient workspace in your own home.</li>
</ul>

Listing Transaction Coordinator (Remote) - PHILIPPINES ONLY

The Activity Security Representative (ASR) I will provide comprehensive, multi-disciplined security support to a customer facility and organization. This position supports the daily operations of Collateral, SCI, and Special Access Program (SAP) security activities, ensuring compliance with policies and safeguarding sensitive information. The ASR will serve as a key contributor to maintaining secure environments and processes, offering both technical and administrative assistance in various classified programs and activities.
Responsibilities:
1. Administrative &amp; Document Control Support
<ul>
<li>Perform destruction of classified materials and process magnetic media for accountability.</li>
<li>Maintain daily administrative logs related to document control.</li>
<li>Assist in processing inbound and outbound data transfer files and classified mail.</li>
<li>Maintain personnel security files for all supported personnel.</li>
<li>Transfer electronic data files to internal customers.</li>
</ul>
2. Access &amp; Visitor Management
<ul>
<li>Research, process, file, and maintain inbound/outbound visit notices.</li>
<li>Escort facility visitors and maintain visitor logs.</li>
<li>Conduct entry and exit inspections in accordance with site security standards.</li>
<li>Assist with facility access badge preparation.</li>
</ul>
3. Security Policy Enforcement &amp; Education
<ul>
<li>Follow and enforce all customer Standard Operating Procedures (SOPs).</li>
<li>Support the execution of security awareness and education programs.</li>
<li>Perform other administrative support functions as directed by the contractor site lead or Senior Security Representative.</li>
</ul>
4. Personnel Security &amp; Clearance Management
<ul>
<li>Track and monitor clearance processing activities in coordination with government personnel.</li>
<li>Prepare and process classified mail, faxes, courier packages, and Program Access Requests (PARs).</li>
<li>Execute SAP Nomination Process Questionnaires.</li>
<li>Conduct data entry and records maintenance in JADE, DISS, and SAPNP.</li>
<li>Maintain accurate personnel access records for all customer-sponsored personnel.</li>
</ul>
5. AV/VTC &amp; Conference Room Support
<ul>
<li>Provide support to conference room users and assist during events or meetings.</li>
<li>Offer Tier 1 audiovisual and VTC support, including routine issue resolution.</li>
<li>Support the VTC manager in bridge scheduling and connectivity.</li>
<li>Maintain and communicate VTC/conference room schedules.</li>
<li>Troubleshoot VTC, network, and encryption devices as needed.</li>
<li>Coordinate with external agencies (e.g., DISA) to resolve network service issues.</li>
</ul>
6. Facility Access &amp; Response
<ul>
<li>Authorized to work unaccompanied in WPAFB, Area B, Building 45, per AFRL/RS security manager approval.</li>
<li>Respond to after-hours alarms in AFRL/RS managed facilities (Building 45) while ensuring all security protocols are followed.</li>
</ul>
Requirements
<ul>
<li>Eligibility for Top Secret/SCI clearance.</li>
<li>Willingness to submit to a Counterintelligence Polygraph.</li>
<li>Must be able to initiate Tier 5 Investigation within 30 days of starting.</li>
<li>Ability to work independently and respond to security-related incidents as needed. </li>
</ul>
Work Authorization/Security Clearance:
<ul>
<li>TS/SCI (or TS w/SCI eligibility)</li>
</ul>
Benefits
<ul>
<li>Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental</li>
<li>Matching 401K</li>
<li>Short- and Long-Term Disability</li>
<li>Pet Insurance</li>
<li>Professional Development/Education Reimbursement</li>
<li>Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas</li>
</ul>
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Activity Security Representative I - 557169

This role requires a detail-oriented and proactive Virtual Administrative Assistant to support various administrative and operational tasks. The successful candidate will play a crucial role in maintaining task completion efficiency, ensuring customer satisfaction, and supporting interdepartmental coordination, all while working remotely.
Requirements
<ul>
<li> Technical Proficiency: Experience with ticketing systems (preferably Halo) and proficient in Microsoft Office Suite. </li>
</ul>
<ul>
<li> Organizational Skills: Capable of managing multiple tasks with strong prioritization and attention to detail. </li>
<li> Communication Skills: Excellent verbal and written communication; professional customer interaction. </li>
<li> Problem-Solving: Proactive issue identification and solution implementation. </li>
<li> Time Management: Effective deadline management and task execution. </li>
<li> Other Requirements: Basic bookkeeping knowledge (mandatory), familiarity with QuickBooks Online, and optional WordPress admin experience. </li>
</ul>
Duties/Tasks to Perform:
<ol>
<li> Halo Ticketing Support: Build ticket workflows and generate system performance reports. </li>
<li> Cross-Department Coordination: Facilitate effective communication across internal teams. </li>
<li> Scheduling: Organize and coordinate technical staff appointments. </li>
<li> Procurement Assistance: Manage procurement processes from quoting to billing coordination. </li>
<li> Meeting Support: Document meeting notes and assign actionable tasks. </li>
<li> Call Support and Ticket Creation: Assist service and sales teams through call handling and ticket management. </li>
<li> Billing Reconciliation: Conduct monthly reconciliations for accounts payable and receivable. </li>
<li> General Administrative Support: Handle other administrative duties as required.</li>
</ol>
Schedule: Monday to Friday, 8:00 AM – 12:00 PM (Arizona Time)
Benefits
<ul>
<li>Competitive pay in US Dollars. </li>
<li>You'll get to work with some amazing, respected business professionals.</li>
<li>We really value and encourage input from our team members. </li>
<li>We offer different payment methods (Zelle, Face Bank, Binance) </li>
<li>You'll get paid every two weeks</li>
<li>We'll provide you with the necessary equipment to work: Laptop, headset, mouse, and mouse pad. </li>
<li>Birthday and work anniversary celebrations.</li>
<li>Alliances with many brands grant extra benefits to freelancers. </li>
<li>Weekly recreation dynamics that foster a healthy work environment. </li>
</ul>

208 Administrative Jobs