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<h3>Role Overview</h3>
We are seeking a highly organized and strategic Executive Assistant to support our CEO. This role goes beyond traditional administrative duties. You will act as a trusted advisor and operational partner, ensuring the CEO’s time is optimized, priorities are managed, and communication flows seamlessly across stakeholders. This is a high-impact role ideal for someone who thrives in a fast-paced, high-growth environment.
<h3>How you will create impact:</h3>
<ul>
<li> Strategic Partnership:&nbsp;Collaborate closely with the CEO on strategic initiatives, research, and decision-making support</li>
<li> Calendar &amp; Travel Management:&nbsp;Own the CEO’s calendar, prioritize meetings, and coordinate complex travel and logistics</li>
<li> Stakeholder Communication:&nbsp;Serve as the primary liaison between the CEO and internal or external stakeholders, ensuring timely follow-ups and clear communication</li>
<li> Project Oversight:&nbsp;Lead and track special projects, ensuring milestones and deliverables are met</li>
<li> Board &amp; Leadership Support:&nbsp;Prepare materials for board meetings, investor updates, and executive leadership sessions</li>
<li> Confidentiality:&nbsp;Handle sensitive information with discretion and professionalism</li>
<li> Operational Efficiency:&nbsp;Streamline workflows and implement tools to enhance the CEO’s productivity</li>
<li> Event Coordination:&nbsp;Plan and execute executive-level meetings, offsites, and strategic events</li>
</ul>
Requirements
<h3>Essential Qualifications</h3>
<ul>
<li>Experience:</li>
<ul>
<li>Minimum 6 years in a strategic executive support role, preferably in fintech, payments, or a global tech company</li>
</ul>
<li>Education:</li>
<ul>
<li>Bachelor’s degree in business administration, Management, or a related field</li>
</ul>
<li>Skills:</li>
<ul>
<li>Strong business acumen and proactive mindset</li>
<li>Exceptional organizational and multitasking abilities</li>
<li>High emotional intelligence and interpersonal skills</li>
<li>Excellent written and verbal communication</li>
<li>Proficiency in MS Office, Google Workspace, and productivity tools</li>
<li>Ability to adapt quickly in a dynamic, high-growth environment</li>
</ul>
</ul>
<h3>Interview rounds &amp; assessments:</h3>
<ul>
<li>Table for Two:</li>
<ul>
<li>A brief chat with one of our Recruiters to assess your foundational competencies and provide an overview of TerraPay.</li>
</ul>
<li>Beyond the Bio:</li>
<ul>
<li>A discussion with an SME or the RM to evaluate your role-specific knowledge, problem-solving abilities, and gain a deeper understanding of the company and team dynamics.</li>
</ul>
<li>Manager Meetup:</li>
<ul>
<li>A comprehensive discussion about the role and responsibilities, expectations, and mapping out potential career growth.</li>
</ul>
<li>Let’s Collab:</li>
<ul>
<li>A cross-functional round that offers insights into other teams and functions and explores how your role aligns with them. (Only if recommended by the Hiring Manager.)</li>
</ul>
<li>Hot Seat:</li>
<ul>
<li>A cultural fit round that includes an overview of the company’s core values and long-term plans.</li>
</ul>
</ul>
Benefits
<h3>Our culture &amp; core values:</h3>
At TerraPay, we don’t just talk about our values—we live by them. Humility, ownership &amp; responsibility, entrepreneurship, global citizenship, and trusting empowerment are the principles that guide everything we do. If you’re looking for a career that offers abundant opportunities for innovation and a culture of excellence, TerraPay is the place to be.
With comprehensive healthcare benefits, cab facilities for our India-based employees, and a generous leave policy, we’ve got you covered. Join us in one of our 10 offices worldwide and collaborate with a diverse team representing 40+ nationalities.

Manager, Executive Assistant to the CEO

Integrity Urgent Care is seeking a qualified Front Office Medical Receptionist to join our team. As a Front Office Medical Receptionist, you will be the first point of contact for our patients and play a vital role in ensuring that each patient receives the highest quality of care. You will be responsible for providing friendly and efficient service while maintaining a professional demeanor at all times.
<h3>Responsibilities</h3>
<ul>
<li>Greeting and checking in patients accurately and efficiently including collecting co-pays and obtaining registration information.</li>
<li>Protect patients' rights by maintaining confidentiality of personal and financial information.</li>
<li>Coordinating patient flow and managing the patient lobby area.</li>
<li>Answering phone calls, scheduling appointments, and responding to patient inquiries.</li>
<li>Collaborating with healthcare providers to ensure seamless patient care.</li>
<li>Maintaining a clean and organized front-desk environment.</li>
</ul>
Requirements
<ul>
<li>High school diploma or equivalent required.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to multitask in a fast-paced environment.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Knowledge of medical terminology and procedures.</li>
<li>Proficient in Microsoft Office applications and electronic medical record systems.</li>
<li>2+ years of experience in a customer-centric role preferred.</li>
<li>BLS certification preferred.</li>
<li>Familiarity with or ability to understand insurance summary data preferred.</li>
</ul>
Benefits
Integrity Urgent Care offers a great working environment in state-of-the art urgent care facilities with the following perks:
<ul>
<li>Work-life balance with a flexible schedule.</li>
<li>Competitive pay.</li>
<li>Generous PTO.</li>
<li>Health.</li>
<li>Dental.</li>
<li>Vision.</li>
<li>Retirement package with employer match.</li>
<li>Short-term disability + long-term disability options.</li>
<li>Life insurance.</li>
<li>Pay based on years' of experience starting at $13.50/hour</li>
</ul>

Medical Receptionist - Full Time

This dual role combines the strategic execution of software project management with the relationship-building responsibilities of customer success. You’ll lead software implementation projects while ensuring clients are engaged, supported, and achieving value from our products.
<h3>Key Responsibilities:</h3>
Project Management:
<ul>
<li> Lead the end-to-end implementation of software solutions for new clients. </li>
<li> Define project scope, set timelines, manage milestones, and ensure timely delivery. </li>
<li> Coordinate internal teams (Sales, Development, Product, Support) to execute deliverables. </li>
<li> Identify and mitigate project risks, and adapt plans as needed. </li>
<li> Maintain clear project documentation and communication. </li>
</ul>
Customer Success:
<ul>
<li> Serve as the main point of contact post-sale to guide clients through onboarding and adoption. </li>
<li> Build strong relationships with clients to ensure satisfaction and long-term retention. </li>
<li> Conduct regular check-ins and provide strategic guidance to maximize software value. </li>
<li> Gather client feedback to help inform product improvements and enhancements. </li>
<li> Identify upsell opportunities and work with the sales team to grow accounts. </li>
</ul>
<h3>Requirements:</h3>
<ul>
<li> 3+ years of experience in project management, customer success, or account management within the software/SaaS industry. </li>
<li> Excellent communication, relationship-building, and problem-solving skills. </li>
<li> Proven ability to manage multiple projects and client relationships simultaneously. </li>
<li> Strong understanding of software lifecycles and onboarding best practices. </li>
<li> Experience with tools like Jira, Trello, HubSpot, Salesforce, or similar. </li>
<li> Self-starter with excellent organizational skills in a remote work environment. </li>
</ul>
<h3>Preferred Qualifications:</h3>
<ul>
<li> Knowledgeable in Excel and Powerpoint</li>
</ul>
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience and qualifications to <a href="mailto:patrick.g@globalpacificsupport.com" target="_blank">patrick.g@globalpacificsupport.com</a> with the subject line "Project Manager/ CSS VA&nbsp;Application”. PLEASE ATTACH THE LINK OR SHORT VIDEO INTRODUCTION OF YOURSELF HIGHLIGHTING YOUR EXPERTISE AND EXPERIENCE.

Remote Project Manager / Customer Success Specialist

We have an exciting opportunity for a experienced condo administrator to work in a high rise complex in downtown Toronto. Must have condo experience and a valid limited license from CMRAO.
Requirements
Excellent Customer Service skills
Excellent Communication skills
Experience in condominium high rise administration
Experience in condominium building software
Yardi Experience preferred
Ability to deal with difficult situations 
This position supports a General License manager. 
Benefits
Competitive Salary &amp; Comprehensive Benefits Package, including extended medical and dental benefits.
Paid vacation, personal, and sick leave
We thank all applicants in advance; however, only those candidates chosen for an interview will be contacted. Associa is an equal opportunity employer, and as such, does not discriminate in hiring or terms and conditions of employment on the basis of an individual’s race, ancestry, color, place of origin, religion, gender, gender identity, citizenship, age, sexual orientation, disability, national origin, family status, marital status or any other or any other characteristic protected by applicable laws. Selection decisions are solely based on job-related factors.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontario Human Rights Code, MRCM will provide accommodations throughout the recruitment and selection process to applicants with disabilities when requested.

Condominium Site Administrator Limited Licence

Position:&nbsp;&nbsp;&nbsp; Administrative Assistant&nbsp; 
Contract:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2-year renewable contract&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Location:&nbsp; Ibadan
Closing Date: 05 June 2024
DUTIES:&nbsp; 
Executive Administrative Support
<ul>
<li>Lead the execution of high-level administrative and secretarial functions, including drafting complex correspondence, managing executive calendars, and maintaining robust physical and digital filing systems.</li>
<li>Exercise sound judgment in handling sensitive information and project documentation, ensuring strict adherence to data protection regulations and ethical standards.</li>
<li>Provide strategic administrative support to enhance the operational efficiency and effectiveness of the unit.</li>
<li>Proactively identify and implement process improvements to streamline administrative workflows.</li>
</ul>
Office Operations and Resource Management
<ul>
<li>Oversee day-to-day office operations, including documentation management, inventory oversight, and timely procurement of essential supplies and materials.</li>
<li>Maintain accurate and up-to-date inventory records, and implement proactive stock management strategies to ensure uninterrupted operations.</li>
<li>Analyze usage trends and recommend cost-effective procurement solutions.</li>
</ul>
Travel and Logistics Coordination
<ul>
<li>Manage end-to-end travel logistics for staff, including processing travel requests, advances, and reimbursements in compliance with organizational policies.</li>
<li>Ensure timely and accurate documentation, and liaise with relevant departments to resolve travel-related issues efficiently.</li>
</ul>
Meeting and Event Coordination
<ul>
<li>Coordinate internal and external meetings, workshops, and events, including agenda preparation, minute-taking, and follow-up on action items.</li>
<li>Ensure effective stakeholder engagement and timely communication of meeting outcomes.</li>
</ul>
ERP and Systems Oversight
<ul>
<li>Initiate and monitor Oracle ERP requests, track approvals, and ensure alignment with financial, procurement, and compliance protocols.</li>
<li>Serve as a liaison between the unit and finance/procurement teams to resolve system-related issues and ensure timely processing of requests.</li>
<li>Perform any other duties as may be assigned by the Supervisor. </li>
</ul>
Requirements
QUALIFICATION:&nbsp;
HND/BSc in Business Administration, Public Administration or a related field. The ideal candidate must have a minimum of four (4) years’ experience performing a similar role in a well-structured environment. 
COMPETENCIES: 
The ideal candidate must:
<ul>
<li>Be proficient in Microsoft Office applications (Word, Excel, Powerpoint, Outlook) and familiar with ERP systems (e.g. Oracle)</li>
<li>Have strong organizational, planning, and multi-tasking abilities.</li>
<li>Demonstrate a high level of attention to detail. </li>
<li>Possess a solid understanding of administrative and clerical procedures within an office setting.</li>
<li>Be able to maintain composure and effectively prioritize tasks in a fast-paced environment. </li>
<li>Have excellent interpersonal and communication skills (written and verbal).</li>
<li>Maintain high discretion and professionalism when handling sensitive and confidential information. </li>
<li>Display a proactive, service-oriented attitude with strong problem-solving capabilities. </li>
</ul>
Benefits
REMUNERATION: 
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Administrative Assistant

<h3>Admin Support </h3>
<ol>
<li> Scheduling &amp; Calendar Management: </li>
<ul>
<li> Coordinate meetings, appointments, and travel. </li>
<li> Take meeting minutes, prepare documentation, and follow up on action items. </li>
</ul>
<li> Communication: </li>
<ul>
<li> Manage phone calls, emails, and act as the first point of contact. </li>
<li> Handle incoming and outgoing letters, track, and file correspondence. </li>
</ul>
<li> Document Management: </li>
<ul>
<li> Organize, file, and archive physical and digital documents. </li>
<li> Ensure documents are easily retrievable and update the system as needed. </li>
</ul>
<li> Compliance: </li>
<ul>
<li> Ensure adherence to company policies and regulations. </li>
</ul>
<li> Data Entry &amp; Reporting: </li>
<ul>
<li> Input data into systems, maintain databases, and generate reports. </li>
</ul>
<li> Interdepartmental Support: </li>
<ul>
<li> Assist various teams with administrative tasks and document preparation. </li>
</ul>
<li> Stakeholder Service: </li>
<ul>
<li> Handle inquiries from clients, vendors, and the public, ensuring timely follow-up. </li>
</ul>
<li> Follow-up on Sent Communications: </li>
<ul>
<li> Track responses to requests, emails, and letters; send reminders and updates. </li>
</ul>
<li> Security &amp; Office Assets: </li>
<ul>
<li> Oversee office security, manage access, and protect office assets. </li>
</ul>
<li> Logistics Management: </li>
<ul>
<li> Maintain office supplies, monitor cleaning services, and ensure the availability of refreshments. </li>
</ul>
<li> Office Opening &amp; Closing: </li>
<ul>
<li> Ensure the office is ready for the day, secure at closing, and monitor access. </li>
</ul>
<li> Government Communication: </li>
<ul>
<li> Liaise with government entities for documentation, filings, and compliance. </li>
</ul>
<li> Coordination with Head Office: </li>
<ul>
<li> Maintain communication with the head office, follow up on requests, and resolve issues. </li>
</ul>
<li> Event &amp; Workshop Support: </li>
<ul>
<li> Coordinate events, manage suppliers, track attendance, and ensure smooth execution. </li>
</ul>
<li> Visitor Reception: </li>
<ul>
<li> Greet, register, and guide visitors, ensuring smooth office access.</li>
</ul>
</ol>
Requirements
<h3>Educational Background</h3>
<ul>
<li> Minimum: High school diploma or equivalent.</li>
<li>Professional Experience</li>
<ul>
<li> Proven experience in an administrative or support role. </li>
<li> Familiarity with office management systems and procedures. </li>
<li> Experience with office equipment (e.g., printers, fax machines). </li>
</ul>
<li>Technical Skills</li>
<ul>
<li> Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li> Knowledge of document management systems and database software is a plus. </li>
</ul>
<li>Saudi National Only </li>
</ul>
<h3>Core Competencies</h3>
<ul>
<li> Strong organizational and multitasking abilities. </li>
<li> Excellent verbal and written communication skills. </li>
<li> Attention to detail and accuracy. </li>
<li> Ability to maintain confidentiality and handle sensitive information. </li>
<li> Time management skills and the ability to prioritize tasks effectively. </li>
</ul>
Benefits
Professional Development
Performance-Based Bonuses

Administration Support

Key Responsibilities:
1. Logistics Support:
<ul>
<li>Audit UPS shipping bills and freight bills to ensure accuracy and compliance with company standards.</li>
<li>Receive inventory into NetSuite, ensuring accurate entry and tracking.</li>
<li>Enter shipping data and fulfill orders in NetSuite, ensuring timely and accurate order processing.</li>
<li>Manage logistics-related inquiries and provide support as needed.</li>
</ul>
2. Inside Sales Support (Latin America &amp; USA):
<ul>
<li>Assist the sales team with quoting support for customers in Latin America and the USA.</li>
<li>Prepare, verify, and deliver sales quotes in a timely manner, ensuring alignment with sales strategies and customer requirements.</li>
<li>AR follow up when needed</li>
<li>Track sales quotes and provide status updates to the sales team as needed.</li>
</ul>
3. Administrative Support:
<ul>
<li>Manage small purchases and office administration, ensuring high satisfaction rates and cost-effective solutions.</li>
<li>Ensure all company facilities (offices, restrooms, front desk, etc.) are clean, organized, and user-friendly.</li>
<li>Book flights, hotels, and other travel arrangements for US-based staff, ensuring efficiency and cost management.</li>
<li>Organize team events and provide administrative support for internal meetings, conferences, and other company events.</li>
<li>Handle other administrative requests as assigned by management.</li>
</ul>
Schedule:
Monday-Friday, 6:30AM-3:00PM
Requirements
Key Qualifications:
<ul>
<li>Proven experience in logistics, sales support, and office administration.</li>
<li>Proficiency in NetSuite or similar ERP systems for inventory and order management.</li>
<li>Strong organizational skills with the ability to manage multiple priorities.</li>
<li>Excellent attention to detail and a proactive approach to problem-solving.</li>
<li>Strong communication skills and the ability to work effectively with cross-functional teams.</li>
<li>Bilingual (English and Spanish) preferred for Latin America support.</li>
<li>Experience in managing travel arrangements and event coordination.</li>
</ul>
Key Competencies:
<ul>
<li>Strong attention to detail</li>
<li>Excellent organizational and time management skills</li>
<li>Ability to work independently and as part of a team</li>
<li>Customer-focused with a high standard of service delivery</li>
<li>Proactive and able to anticipate needs in a fast-paced environment</li>
</ul>
Benefits
<ul>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
<li>Retirement Plan (401k, IRA)</li>
<li>Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li>
<li>Paid Time Off (Vacation, Sick &amp; Public Holidays)</li>
<li>Family Leave (Maternity, Paternity)</li>
<li>Short Term &amp; Long Term Disability</li>
</ul>

General Service Administrator

Childcare Program Manager | Richmond Hill
Foundations Early Learning Center is expanding! We are seeking a Childcare Program Manager to manage and train on the implementation of curriculum and developmentally-appropriate practices at our new school in Richmond Hill. If you are passionate about early education and training / mentoring, we want to meet you to discuss this brand new position!
 Pay range: $17 - $21 per hour, based on education and experience.
About Foundations Early Learning Center: We help children reach their full potential, with school readiness, socialization, literacy, problem-solving, self-esteem and other life skills at the center of our focus. Foundations provides premier infant, toddler, preschool, Pre-K, school-age, and summer camp programs for children 6 weeks to 12 years. Our programs utilize the nationally-recognized, award-winning Creative Curriculum® with a focus on STEAM in our classrooms. Learn more at <a>www.foundationselc.com</a>
Program Manager Responsibilities:
<ul>
<li>Train teachers on curriculum, developmentally-appropriate practices, and quality-rating practices.</li>
<li>Ensure classroom lesson plans are completed and implemented.</li>
<li>Assist with the hiring and on-boarding of new teachers.</li>
<li>Work collaboratively with Center Director to provide feedback, assess needs, and recommend solutions.</li>
<li>Ensure adequate classroom materials.</li>
<li>Develop and track teacher professional development plans.</li>
<li>Complete classroom observations and growth plans, as needed.</li>
<li>Coordinate and facilitate semi-annual parent/teacher conferences.</li>
<li>Plan, coordinate, and assist in the execution of summer camp.</li>
<li>Ensure all regulatory and company policies are observed in classrooms.</li>
</ul>
Requirements
<ul>
<li>Must be at least 21 years old.</li>
<li>Minimum of an Associate's degree in Early Childhood Education or related field required.</li>
<li>At least 2 - 5 years of experience as a lead teacher in a licensed childcare facility required.</li>
<li>Must possess knowledge and understanding of all current state and local regulations.</li>
<li>Proficient computer skills in a wide variety of business-related software programs.</li>
<li>Meet all state requirements for classroom teaching positions, and maintain state in-service requirements.</li>
</ul>
Benefits
<ul>
<li>Affordable Blue Cross/Blue Shield medical, dental &amp; vision insurance</li>
<li>Paid vacation, holiday and sick leave</li>
<li>Consistent Monday-Friday schedule; no nights or weekends</li>
<li>60% discounted childcare tuition</li>
<li>We offer the T.E.A.C.H. program where you could get up to 95% of tuition reimbursed! (Eligible bonuses could push the amount of funding to over 100%.)</li>
<li>Career advancement and growth opportunities</li>
<li>And much more</li>
</ul>
Foundations is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Foundations prides itself on closely following state and federal laws designed to keep you protected. Follow the links below to learn about Discrimination, FMLA, and Polygraph protections. Information on additional employee rights can be found posted at each school.
<a href="https://www.eeoc.gov/employees-job-applicants" target="_blank">Discrimination Information</a>
<a href="https://www.dol.gov/agencies/whd/fmla" target="_blank">FMLA Information</a>
<a href="https://www.dol.gov/agencies/whd/polygraph" target="_blank">Polygraph Test Information</a>

Childcare Program Manager

Complete Homecare PA is a non-medical home care agency with locations in Pennsylvania, Missouri, New Jersey, Georgia and Ohio.
We are looking for the right candidate to aid in our Pennsylvania locations. 
Candidate will be required to sign up clients that are eligible for services to be referred to care management. Continuous follow up will be required until client has been onboarded with Complete Homecare PA. Those with a healthcare background preferred. Need to be able to interact with potential clients and accurately explain our offerings to clients. Must be outgoing and organized. Candidate will sign up clients from multiple states. This is considered an inside sales position. 
Candidate will need to have knowledge of PA Medicaid programs and a general understanding of home care. 
This is not a remote position. 
Benefits
Paid Time Off 
Medical Benefits
Bonus Potential

Homecare Intake Coordinator-Pennsylvania

We are a non-medical home care agency with locations in Pennsylvania, Georgia, Missouri, New Jersey and Ohio.
We are looking for the right candidate to join our Ohio location as Intake Coordinator. 
Candidate will be required to sign up clients that are eligible for services to be referred to care management. Continuous follow up will be required until client has been onboarded with us. Those with a healthcare background preferred. Need to be able to interact with potential clients and accurately explain our offerings to clients.
Candidate will need to have knowledge of PA Medicaid programs. You will not be responsible to gather referrals, they will be provided to you. Previous experience is a plus! 
Base salary is $30,000 yearly with bonus potential up to 75,000 yearly! This is an in office job, there will be no remote work. 
Benefits
Paid Time Off
Health Insurance

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